SC24 Lead Student Volunteers Application Form
Required fields are shown in red, with an asterisk (*). |
This form is for applicants to the Lead Student Volunteer Program. You can save an unfinished draft by using the “Save as Draft” button at the bottom of the page. Your application will not be evaluated until you use the "Submit as Completed" button.
By submitting your application, you agree to the following:
- SCinet Lead Student Volunteers are required to arrive Sunday, November 10th, 2024, and stay until Saturday, November 23, 2024.
- Non-SCinet Lead Student Volunteers are required to arrive the Friday before the conference, Nov 15, 2024, for orientation and must attend the entire conference (Sunday–Friday) and stay until Saturday, November 23, 2024.
- Lead Student Volunteers are required to work approximately 20 hours for the conference.
- Lead Student Volunteers are required to participate in committee meetings prior to the conference (starting in March) and actively collaborate with the committee members.
- Lead Student Volunteers are required to pay a reduced conference registration fee.
- Lead Student Volunteers are required to apply for a Visa (if needed) as soon as you are notified of your acceptance into the program.
- The conference provides students with a hotel room for the duration of the conference.
- Non-SCinet Lead Student Volunteers must be 18 years old by November 15, 2024. However, SCinet Lead Student Volunteers must be 21 years old by November 10, 2024.
- All volunteers should notify committee staff if there are changes in travel plans or flight delays ASAP, especially if these changes occur during travel.
- Meals are generally not provided by the conference, although volunteer hotels may offer breakfast. Students should anticipate having to pay for meals out-of-pocket or sponsored by their advisor/institution.
This letter needs to be submitted by February 19th, 2024 for non-SCinet Lead Student Volunteers and SCinet Lead Student Volunteers.
Travel Planning and Coordination
Lead Student Volunteers must arrive at the Atlanta Convention Center (Georgia World Congress Center) for orientation on Friday, November 15th, 2024 no later than 4:00 pm Eastern Standard Time (EST). We strongly recommend booking a flight that lands by 1 pm EST to allow sufficient time for customs (if necessary), baggage claim, and local transportation to downtown. You are expected to stay the entire conference, and you should expect to volunteer until noon (12:00 pm) EST on Friday, November 22th, 2024. Lead Student Volunteers are also invited to attend post-conference activities on Friday evening, November 22, 2024, and should plan to stay through Saturday, November 23, 2024.
SCient Lead Student Volunteers must arrive on Sunday, November 10, 2024, and stay through Saturday, November 23, 2024.
Hotel Accommodation and Rules
Lead Student Volunteers are expected to attend for the entire duration of the conference and are required to stay in the provided conference hotel. SC24 will make the reservations at the hotel. Do not contact the hotel directly. The conference will pay for hotel accommodations on these dates only. If you arrive or depart outside of these dates, your hotel accommodations are your responsibility.
SCinet Lead Student Volunteers
Check-in Sunday, November 10th, 2024; Check-out on Saturday, November 23, 2024.
Lead Student Volunteers
Check-in Friday, November 15th, 2024; Check-out on Saturday, November 23, 2024.
Other Expenses
Please note that ground transportation between your hotel and convention events will be provided if the hotel is not within walking distance of the activity but other ground transportation costs (e.g., to/from your local airport and between the airport and the hotel) are not covered by the conference. Meals are not covered by the conference so you will need to plan to cover these costs.
The SC Conference offers limited travel support to those student volunteers who need it. If you would like to request travel support through the SC Conference, please indicate that in your response below. This does not guarantee funding; your recommender will be contacted for more information at a later time.
This form is required if you wish to be considered for travel support through the SC Conference.
Important Notes
|
Your submission is being processed.
If any errors are found in your submission, your submission WILL NOT be saved. You will be returned to the submission form to correct them.
The upload and processing of your submission may take a while, especially if it contains large files or is happening close to the submission deadline. Thanks for your patience!